Trello Kanban Guide for Software Development

By breaking projects down into bite-sized tasks and limiting the work in progress, teams are empowered to quickly understand what’s working and what’s not for a given project. If tasks are becoming bottlenecks or certain team members need support, the visual nature of the board allows everyone to clearly see which areas of the process or project needs improvement. But thanks to the separation of columns by types (to do/in progress/done), we know when the task was done or when it was started. You can also see what tasks people are in progress or what tasks are already overdue. In addition, Trello has incorporated features that improve user efficiency, such as the ability to drag and drop cards to change their position in the task list. It also has a search feature so users can quickly find specific cards on their board.

Trello boards are the software system’s core feature, and are similar to Kanban boards. Boards allow users to strategize projects, break down steps and plan projects. The free plan includes 10 boards per Workspace while all the paid plans include unlimited boards.


As a team member serves them, they are then moved through the workflow based on their status in the pipeline. The various lists show the team, at a single glance, if a customer is pending an order or needs a follow-up. Once they are set up with their gear, the customer card is moved to the “Closed” list (also known as “Road Away On A Shiny New Bike”).

  • One common complaint about this system is that it makes it harder to track multiple projects at once, leading many to seek a Trello alternative.
  • For instance, the Calendar view provides a visual representation of due dates while the Timeline view is ideal for planning projects over time.
  • Save hours when you give teams a well-designed hub to find information easily and quickly.
  • What’s more, you can add tasks to the board from other boards – they will be inserted by reference.
  • A project management platform can be a lifesaver when it comes to project organization.

Join over 2,000,000 teams worldwide that are using Trello to get more done. For organizations that need to connect work across teams with more security and controls. Whether scheduling an editorial calendar or staying on top of to-dos, Calendar view is like a crystal ball giving you a clear vision of what work lies ahead. Unleash your team’s creativity and keep ideas visible, collaborative, and actionable.

of customers say Trello has improved communication with their co-workers and teams.

All the changes will sync up with your account as soon as you are back online. As we discussed before, your whole team needs to be on the same page on how each board works, how procedures are done, and what it means altering cards inside different lists. Our easy to follow workflow guide will take you from project set-up to Trello expert in no time. Use Trello’s management boards and roadmap features to simplify complex projects and processes. Cards represent tasks and ideas and hold all the information to get the job done.

trello for software development

It won me over at a glance – in my opinion, Jira was the best product in the market at that time. Then Jira introduced Greenhopper plugin which added Sprints and Kanban to it. It was a revolution – the transition from the usual list of tasks to Kanban boards. Thanks to WIP-limits we found bottlenecks in the process. ClickUp is a great option for companies that want a customizable platform. Unlike Trello, however, ClickUp allows users to create custom views, comes with an advanced search function and has a “mind mapping” feature that allows teams to visualize projects.

What Is Trello?

End users expect software to be easy to use, efficient, and effective in performing their daily tasks. Incorporating a well-designed UX/UI improves efficiency and user satisfaction, which in turn increases software adoption and usage. As a software developer, you often find yourself juggling multiple tasks and trying to stay on top of deadlines. Imagine what it would be like to have a tool that could help you streamline your workflow, boost productivity, and keep everything in one place. Trello is the solution to your software development pain points.

trello for software development

Trello’s basic plan is slightly cheaper per month than, but both software’s entry-level and mid-tier plans are closely priced. With Trello, your software development project management needs are covered—from managing agile workflows to tracking and assigning bug reports (and everything in between). Agile workflows are probably nothing new to your team, and the right tool can make a huge difference in how smoothly your sprints run. Trello lets you manage team sprints in  designated boards to quickly innovate while having real-time dev project visibility at all times. Trello’s free version contains enough features for individuals or small teams to organize projects; however, it is limited. While the free version includes unlimited cards, boards are limited to 10 boards per Workspace.


Without spending a dime, users can create unlimited cards on up to 10 boards, unlimited Power-Ups and much more. Trello offers trello software development users one free plan and three paid plans. Each plan offers additional customization, organization and safety features.

Trello entered the market in 2011 and I moved my non-tech team to it. Compared to Jira and other project management tools, Trello stood out for its simplicity, minimalism, the speed of work and of course, Kanban boards. While other services were spammy as hell, Trello made notifications about mentions convenient and non-clinging. In fact, Trello created a new standard for management systems.

Agile & DevOps

View your team’s projects from every angle and bring a fresh perspective to the task at hand. Jump-start your workflow with a proven playbook designed for different teams. Start as simple as To Do, Doing or Done—or build a workflow custom fit to your team’s needs. If you don’t want to clutter the board with too many cards, you can create ‚Checklists‘ within one card. For instance, a card dedicated to packing could have a checklist to make sure you don’t forget any necessary items (you know, like that one shirt you’ve never worn but insist on bringing).

Agile Trello is one of the most popular project management apps based in its core on Kanban boards. Essentially, it’s a visual collaboration platform, where every task is displayed in a clean and precise way so that nothing gets lost in the pile of activities. It is aimed at teams or individuals that want a practical yet uncomplicated tool to organize their projects and create recurring tasks to avoid repeating the same actions. The dashboard view adds real-time insights and the ability to communicate your team’s progress in a visual way.

From Jira to Trello

Use the Trello Sprint Retrospectives template to run retros on a single board that everyone on your team can add to—no meeting necessary. There are columns for Went Well, Needs To Change, Questions & Discussion, and Action Items, and team members can create cards for each category with their responses, questions, and action items. Cards start in the Backlog and move into the Design stage when they’re ready for design and specs. Once they’re in To Do, your engineers can start to pick up these projects and move them to Doing.